Executive Assistant

Heraklion, Crete, Greece · Management expand job description ↓

Description

Enartia is looking for an Executive Assistant able to provide top quality administrative support to a main senior management member of our team, based in Heraklion, Crete. The ideal candidate should be particularly bright, multitasking and self-motivated. The role requires attention to detail, ability to handle multiple critical requests, great organisational skills, excellent skills in accomplishing every assigned task and duty. The capacity to meet demanding deadlines is of high importance. Professionalism in dealing with senior professionals, as well as a high level of integrity and discretion is essential. This position will work closely with all management members and shall have the opportunity for further evolution and future promoting in Operations section.


RESPONSIBILITIES

  • Assist executive member with special projects as needed
  • Prioritise daily administrative tasks to ensure that projects are completed on time
  • Acting as the administrative point of contact between the executive and internal/external collaborators
  • Prepare quarterly time analysis
  • Collect and drive a list of daily key decisions
  • Manage a complex, variable calendar, schedule requirements, provide reminders, schedule meetings and greet visitors
  • Receive, screen and direct incoming calls, visitors, mails and emails
  • Coordinate and book professional and personal travel and make detailed travel itineraries, as well as participate in travels following the schedule of the executive
  • Participate in meetings, holding a record keeping role (accurately recording meeting minutes etc.)


Requirements

  • Bachelor’s degree in Business Administration or relevant field
  • Exceptional written, verbal and interpersonal communication skills
  • Excellent command of English and Greek language
  • Strong organisational skills and ability to manage constantly changing priorities
  • Project management and problem solving skills
  • Advanced IT skills
  • Excellent working knowledge of Microsoft Office is required, Google suite and Trello experience is preferred
  • High-level of discretion, discernment and judgment
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